CallKai
Meet Kai, the AI receptionist that answers when you can't.
Built for HVAC, plumbing, roofing and electrical owners. Never miss a call while you're on a job.
Kai answers your calls 24/7, books appointments, takes down caller details, and sends you a summary, so you can stay focused on the job in front of you.
Kai is an AI assistant, not a person, and tells every caller that up front.
Hear Kai in action
Six businesses, six kinds of calls. Kai answers, helps, and books the next step.
Comfort Air Heating & Cooling
When the AC dies in a heat wave, customers call the next company on the list if nobody picks up. Kai answers every ring and gets a tech on the way.
Dramatized example. Kai is an AI receptionist.How it works
Up and running without changing your phone number.
Tell us about your business.
We go over your hours, services, service area, common questions, and how you like appointments booked.
We set Kai up.
Kai runs on GoHighLevel and connects to your calendar and contact list. Your calls can forward to Kai all the time, after hours, or only when you miss them.
Kai answers.
Kai greets callers by your business name, says it's an AI assistant, answers common questions, gets the caller's details, and books the appointment.
You get the summary.
After each call you get an email summary (text summaries once texting activation is complete), and urgent calls can be sent to your phone.
Built for the trades
Kai learns your services, service area and how you want urgent calls handled.
HVAC
Answers no-heat and no-AC calls after hours and gets the details you need to dispatch.
Plumbing
Picks up burst-pipe and backed-up drain calls while you're under a sink, and flags emergencies.
Roofing
Captures storm-damage and leak calls and books estimate visits on your calendar.
Electrical
Sorts outage and safety calls from routine quote requests, and routes urgent ones to you.
General home services
Handles service questions and scheduling for handyman, cleaning, landscaping and more.
Real estate & property managersComing soon
Showing requests and tenant maintenance calls, logged and routed.
Rapid Rooter Plumbing
A burst pipe at 2 a.m. can't wait for voicemail. Kai gives callers the first safety step and dispatches your on-call plumber.
Dramatized example. Kai is an AI receptionist.Features
24/7 call answering
Nights, weekends, and holidays included.
Appointment booking
Directly on your calendar.
Caller info capture
Name, number, what they need, and notes, saved as a contact.
Follow-up texts Activation in progress
Confirmations, reminders, and missed-call text-back are being activated. Once live, texts go only to callers who asked for them or agreed to get them.
Call summaries
Sent to you after every call.
Live transfer
For urgent calls (Premium, based on rules you set).
Up front about being AI
Kai never pretends to be a person.
Summit Roofing
After a storm, the phone rings nonstop while your crews are up on roofs. Kai books inspections so those leads don't go to a competitor.
Dramatized example. Kai is an AI receptionist.Pricing
Plans start at $247/month plus a one-time setup fee. Month-to-month, cancel with 30 days' notice.
Starter
$297 one-time setup
- AI call answering
- Missed-call text-back
- Call summaries
- Up to 200 AI minutes/mo
Pro
$497 one-time setup
- Everything in Starter plus calendar booking
- Reminders
- CRM pipeline
- Review-request texts
- Up to 500 AI minutes/mo
Premium
$997 one-time setup
- Everything in Pro plus a custom FAQ/knowledge base
- Live-transfer rules
- Monthly tune-up call
- Up to 1,000 AI minutes/mo
Usage above the included minutes is billed at $0.25/min. Taxes may apply. Text-based features (text-back, reminders, review requests) switch on once toll-free texting activation is complete.
How does that compare?
Compare these plans to the cost of a part-time receptionist or answering service in your area, and to what a missed job is worth to you.
Questions worth asking
- How many calls go to voicemail after hours?
- How many callers move on to the next contractor?
- Who answers while you're on a roof or under a house?
Customer stories coming soon
We're onboarding our first businesses now. Real stories from real customers will show up here, no made-up reviews.
Frequently asked questions
Does Kai sound like a robot?
Kai uses a natural-sounding voice. The best way to judge is to hear it: call 1-888-450-9KAI.
Does it tell callers it's AI?
Yes. Kai tells every caller it's an AI assistant up front and never pretends to be a person.
Can it book on my calendar?
Yes. Calendar booking is included on Pro and Premium.
What happens with emergencies?
Kai can flag urgent calls and send them to your phone. On Premium, live-transfer rules you set can route them straight to you.
Will I lose my phone number?
No. You keep your number. Calls forward to Kai all the time, after hours, or only when you miss them.
How long does setup take?
It depends on your business. We'll walk through your hours, services and booking rules on a short call and give you a timeline then.
What if I go over my minutes?
Usage above the included minutes is billed at $0.25/min.
Can I cancel?
Yes. Plans are month-to-month. Cancel with 30 days' notice.
Do you cold-call?
No. Kai answers incoming calls for your business. We don't make outbound or cold calls.
Hear Kai for yourself
Call any time. Kai will role-play as the receptionist for your own business, and can book you a short call with Tom if you'd like to talk it over.
Questions? Send us a note.
Tell us a bit about your business and we'll get back to you, or book a 15-minute call.
We'll only text you if you checked the box above.
Bright Spark Electric
Quote requests like EV chargers and panel upgrades come in while you're on a job. Kai captures the details and puts them on your schedule.
Dramatized example. Kai is an AI receptionist.Maple Realty
Buyers call about a listing once, and whoever answers first usually wins the showing. Kai responds right away and books the showing with your agent.
Dramatized example. Kai is an AI receptionist.Harbor Property Management
Tenant emergencies don't keep office hours. Kai sorts urgent repairs from routine ones and alerts maintenance right away.
Dramatized example. Kai is an AI receptionist.